This Privacy Collection Statement (“Statement”) sets forth the policies and procedures of Mitranu Pty Ltd (ABN-28872764821), operating as Oasis Fertility Centre (OFC), regarding the collection, use, and disclosure of personal and health information obtained from individuals enquiring about or seeking health services. By providing your personal and health information to OFC, you consent to the practices described in this Statement.
- Collection of Personal and Health Information OFC collects personal and health information directly from individuals wherever reasonably practicable. In some instances, personal information may be obtained from referring doctors, treating doctors, fertility specialists, partners, or family members when it is not practicable to obtain it directly from the individual. However, any information obtained from third parties will always be confirmed with the individual when it becomes practicable to do so.
- Purpose of Collection and Use Personal and health information is collected and used for the following purposes:
- To provide individuals with information about OFC’s services
- To ensure the provision of the best possible care to patients of OFC
- To manage the health services effectively
- To send communications (including results) to individuals and treating doctors
- To provide information, advice, and conduct business processing functions
- To update records and keep contact details up to date
- To respond to any complaints made by individuals
- To comply with laws, regulations, determinations, and directions of regulators or governmental authorities
- For internal administrative, marketing, planning, product or service development, quality control, and research purposes of OFC and its related bodies corporate
- Accuracy and Completeness of Information It is important to provide accurate and complete personal and health information. If any information provided is inaccurate, incomplete, or withheld, it may affect the services OFC can provide, and in some cases, OFC may be unable to provide services at all.
- Disclosure of Information OFC may disclose personal and health information to the following parties:
- Employees, related bodies corporate, contractors, and service providers for the purpose of providing health services and managing the business of OFC
- Healthcare professionals directly involved in the treatment of individuals
- Third parties as required by law, court subpoenas, statutory authorities, search warrants, coronial summons, or in defense of a legal action
- Third parties connected to individuals upon receipt of an original written authorization from the individual
- Mailing houses, couriers, payment processors, data entry service providers, electronic network administrators, and debt collectors may receive personal details but will not have access to treatment information
- International Disclosure Personal and health information is generally not disclosed to parties outside Australia unless explicitly requested and consented to by the individual or for clinic accreditation by certified agencies bound by confidentiality agreements.
- Security and Retention of Information OFC takes reasonable steps to protect personal and health information from misuse, loss, unauthorized access, modification, or disclosure. Information is stored in both electronic and hard copy formats and is destroyed or de-identified when no longer needed, following the relevant legislative requirements.
- Access and Correction Individuals may request access to their personal information held by OFC. Requests will be processed promptly, and if access is granted, suitable means of accessing the information will be provided. Corrections to inaccurate or incomplete information can also be requested, and if deemed necessary, amendments will be made or a note will be added to the information.
- Communications OFC may contact individuals directly or send communications and information about its services, subject to applicable marketing laws. Individuals have the option to opt-out of receiving communications, and their personal information will not be provided to other organizations for such purposes.
- Complaints If an individual believes that their privacy has been breached, they may lodge a complaint with OFC or the relevant Privacy Commission. All complaints will be treated confidentially, and investigations will be conducted promptly, with the outcomes communicated to the individual.
- Contact Information For any questions, concerns, or requests regarding privacy matters, individuals may contact their Patient Relationship Coordinator or OFC’s Privacy Officer through the following address: admin@oasisfertilitycentre.com.au
- Changes to Privacy Policy OFC reserves the right to modify or update this privacy policy from time to time. Any changes will be posted on the OFC website.
By providing personal and health information to OFC, you acknowledge that you have read and understood this Privacy Collection Statement and consent to the collection, use, and disclosure of your information as described herein.